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Landlord And Tenant Fees

Landlord's FeesTenant's Fees

Full Management Fees

One property12.5% + VAT
Two properties11% + VAT
Three + properties10% + VAT
Portfolio of five or more properties -Negotiable

This fee will automatically be taken from the rental payment each month and the remainder will be transferred into your bank account on a monthly basis.
To secure the property: All Proposed Applicants will need to bring into the office the following documents;

  • Last two months payslips or proof of income   
  • Copy of Employment contract if possible 
  • Original Passport(s) and, if applicable, any Visa/Residency Permit(s), so that we can photocopy and certify these documents in order to satisfy residency requirements.
  • Please advise the office if you have any adverse credit or poor credit history prior to commencement of your application
One weeks rent of the monthly rent is payable in order to secure a property. Payment can be made by debit or credit card. We also confirm that we require payment of the first month’s rent after 14 days to further secure the property if you haven’t moved in within this period. You are required to start the tenancy within 4 weeks of securing the property.  It is the responsibility of the Proposed Applicants to ensure all references are completed and concluded to an ‘Acceptable’ Outcome within 7 days.

Please let us know immediately if you are unable to complete/return your application form within 48 hours otherwise your application will be cancelled and the property will be re-advertised. 

Landlord's Fee
£180.00 including VAT = £150.00 + VAT
Change of ownership - £60 including VAT = £50 + VAT

This fee is for providing legal Tenancy Agreements, deposit protection and a detailed agreement and schedule of contents which includes photographs
Reference checking procedure: 

Each person over the age of 18 will need to complete an application form, which will be processed by our reference checking company Rent4Sure. To check the progresses of your application please contact our Admin department on
Renewal fee:

£72.00 including VAT = £60.00 + vat

This is if a change in tenancy for the property after a tenant moves out and a new Tenancy Agreement and schedule of contents etc, is required.

Once your reference have been approved by the Landlord, your first months’ rent is required to hold the property until the agreed move-in date.  

Landlord's fee
£180.00 including VAT = £150.00 + VAT and a payment equivalent to two weeks rent plus vat.

This fee is for providing legal Tenancy Agreements, schedule of contents with photographs and tenant references. This fee will be taken from the first month's rent.

Once your references have been approved, you will need to pay the deposit to hold the property until the agreed move-in date.  This deposit will be held until you vacate the property and will be protected to comply with legal regulations. The deposit will be equivalent to five weeks rent.

To move into the property:

An Assured Shorthold Tenancy Agreement will be signed in our office on the move-in day (all tenants will need to be present). The contract will run for a term of six or twelve months and will continue until such time as you give one month’s notice, in writing. We will ask you to set up a standing order so that monthly rent payments are paid directly to us - unless alternative terms have been agreed.

Contents Insurance: 

Please ensure that you have contents insurance in place at the start date of the tenancy, proof must be provided. Please complete the Rent4Sure contacts form for them to provide you with a quote.  


You will be responsible for all utility and council tax bills whilst in the property. As part of our move-in process, we will arrange for all utility companies (gas, electric, council tax and water) to be notified of your move-in date together with any available meter reading. During this process you will receive an email regarding your utilities. Please make sure you open this email, review the information provided and ensure your energy supply is set up with the right tariff for you.  

Your consent: 

Please note the following permissions which we wish you to provide in relation both to the information you enter on this form when you register with us and of your residence at an address let to you under our agency.

By agreeing to the terms outlined, you indicate your consent to receiving email marketing, telephone marketing, postal marketing and or text messages from our Utility Management Partner, Rent4sure/Homeshift and its selected third party utility providers, such as Virgin. 

Please tick this box ONLY where you DO NOT wish to receive a Utility Pack from Rent4Sure/Homeshift in order to be offered the opportunity to sign up to the services of Rent4Sure preferred utility supplier,                Homeshift.

Privacy notice: 

For the purposes of the Data Protection Act 1998 (the “Act”), the data controller is Jayne Beard Associates Ltd of Provincial House, 3 Goldington Road, Bedford, MK40 3JY.  
We use the personal details that you submit to provide you with our services.  You may give us personal details about you by filling in this form or by corresponding with us by phone, email or otherwise. In addition to the information you give us on this form, we may also collect additional information (for example, details of your property, current energy providers) as necessary to provide our services and to deal with your queries.  

Disclosures of your personal details:

 We may pass your personal details to our Utility Management Partner, Rent4Sure/Homeshift to enable us to provide you with our services.  
In turn, Rent4Sure/Homeshift may pass your personal details on to selected third party service providers to enable these providers to provide you with energy and other utility services that you request.  

We may also share your information with:    

(i) credit reference agencies and other companies for use in credit decisions, for fraud prevention and to pursue debtors; and  
(ii) other third parties (including law enforcement bodies and Government agencies) if we are under a duty to disclose or share your personal details in order to comply with any legal obligation, or to defend or exercise our legal rights.  

Marketing information: 

We would also like to use your personal details:  

(i) to tell you about other goods and services that we offer that are similar to those that you have already asked us to provide or have enquired about; and  

(ii) to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you.  Those third parties include our Utility Management Partner, Rent4Sure and Rent4Sure preferred energy and other utility supplies. For the purposes of the scheme “utilities” includes gas, Electricity, Water, Council tax and Telecommunications.

Accessing your information:

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

confirm I have read and understood the above information, including the privacy notice, and consent to comply with the terms outlined. 

Please  send  any  questions,  comments,  complaints  or  requests regarding  this  privacy  notice  to:  

We have a strictly NO SMOKING and NO PETS POLICY in all of our properties. Pets may be permitted on an individual basis with prior consent from the Agent/Landlord.  Please note permission must be granted before proceeding with any application.